La organización sin fines de lucro Hennepin Theater Trust solicita Asistente Ejecutivo (a). A continuación, mas información sobre esta organización y detalles del empleo.
EXECUTIVE ASSISTANT
The Executive Assistant is primarily responsible for managing the President/CEO’s calendar and maintaining a consistent and positive relationship with senior leadership, the Board of Directors and a wide range of external contacts. This position requires the ability to manage deadlines, be proactive and efficient, work with little supervision, handle multiple shifting priorities and interface inside and outside the organization with a high level of professionalism and confidentiality.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Supports the President/CEO and Leadership Team
- Manages the President/CEO’s calendar, arranges meetings and assists in the coordination of the calendars of participating parties
- Prepares and executes internal and external correspondence
- Prepares presentations
- Leads the organization and collection of data for various annual reporting requirements
- Assists with developing the agenda for Leadership Team meetings; attends meetings and follows up on action items, maintains record of meeting materials
- Manages expenses for the President/CEO and ensures expense reports are accurate and submitted on time
- Submits health-related expenses for the President/CEO
- Provides general administrative assistance for the President/CEO and leadership team
Supports the Board of Directors
- Serves as primary day-to-day staff contact with Board members; assists with development of Board and Committee agendas, meeting scheduling and maintenance of the Board calendar and Board member website
- Arranges location, catering, set-up and take-down of Board and Committee meetings and meetings with outside stakeholders
- Attends all full Board meetings and attends Committee meetings as requested; transcribes minutes; organizes follow up communication and maintains record of meeting materials
- Prepares presentations, attend meetings and coordinates meeting logistics
- Following approved timeline, annually distributes evaluations of the President/CEO and Board to the appropriate parties; provides assistance to Board Affairs Committee Chair in summarizing and distributing results and action items
Supports the Trust and WeDo Team
- Arranges business-related travel for President/CEO, team members, Board and clients
- Interfaces with the box office, internal staff and others to arrange VIP requests and ticketing requests of the President/CEO
- Manage gift card inventory
- Coordinate staff meeting agendas with the Director of Strategic Communications
- As requested, issues ticket donations and assists the Program Coordinator with maintaining the donation database
Administrative Office Management Duties
- Serve as notary public for the team
- Point of contact for the building property manager
- Manages the relationship with the printing vendor, including, but not limited to, service calls and ensuring printing supplies are always in the office
- Manages the relationship with our office water vendor, including, but not limited to, service calls and coordinate water filter replacement
QUALIFICATIONS
Required
- Minimum of 3 years of related experience
- Strong organizational and time management skills
- Excellent calendar management skills and ability to coordinate multiple schedules
- Excellent communication skills, both written and verbal
- Proactive, flexible and adaptive
- Able to keep confidential information private and secure
- Proficiency in Microsoft Office Suite programs
Desired Skills
- Bachelor’s degree
Physical and Schedule Requirements
- Primarily a seated, computer-centric position
- Must be able to work nights, weekends and on call as necessary
- Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions
All employees are responsible for following applicable Hennepin Theatre Trust policies and procedures as defined by their manager or Employee Handbook.
Disclaimer: The above statements describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
POSITION SUMMARY
Hennepin Theatre Trust, owner of the historic Orpheum, State, Pantages and New Century Theatres, is an independent, non-profit organization dedicated to arts-inspired community cultural development. We present a rich mix of live performances, create inspiring arts education experiences and advance a thriving downtown Minneapolis Cultural District. Our activities include presenting Broadway touring productions, concerts, comedy, speakers and other variety entertainment. We honor and inspire high school musical talent and critical review skills through our SpotLight Education program for high schools. We also create and operate unique projects like, Made Here, which puts art in vacant storefront windows. Hennepin Theatre Trust is an Equal Opportunity Employer.
How to Apply
Please send a resume and cover letter describing your interest and background in arts and experience in communications. Complete job descriptions are available by request. Interested parties should apply by visiting http://www.hennepintheatretrust.org/about-us/employment-opportunities No phone calls, please.
